SIM Business Package Year 2000 Procedures Addendum
(Addendum.txt)

John Dudeck
SIM USA, Box 7900, Charlotte, NC 28241 USA
Phone: 705-588-4300 x1536
Fax: 704-587-1536
E-Mail: John Dudeck <jdudeck@simcsg.sim.org>
Technical support web site: http://tech.sim.org

January 14, 2000

Two important issues have been identified since the "Year 2000 Procedures" 
for SIM's Business Package were released on March 8, 1999. This addendum 
describes required changes to the procedure and gives clarification on
one point.


Important changes to the procedure.
----------------------------------

There is a problem with foreign currency reconciliation calculations when 
changing exchange rates for foreign currency (type VM) accounts in the year
2000. Fortunately there is a simple change to the procedure that avoids this
problem.

It is necessary for all account balances for foreign currency accounts
(account type VM) to be zero as of December 31, 1999 when the ROLLOVER 
procedure is run. The December 31, 1999 balances must be transferred to a 
suspense account of type other than VM during the running of ROLLOVER, 
and then transferred back to their original accounts with a date of 
January 1, 2000.

If you have not run the ROLLOVER procedure, please refer to the revised
procedure of January 14, 2000 (see text file Y2000.txt).

The following procedure should be performed if ROLLOVER has already been
previously run. It should not be necessary to restore from backups.


1) The account balances as of December 31, 1999 must be zero for all VM 
accounts. So transfer all VM account balances as of 31-Dec-99, to a suspense 
account using a transaction date of 31-Dec-99.  You may need to re-set the 
start & end date of one of the closed periods to 31-Dec-99 before you 
transfer the balances.  

Important: the balance transferred to suspense should be the balance as of 
December 31 1999. If transactions have been posted in year 2000, do NOT 
include those when calculating the balance to be transferred to suspense. 

2) Run ROLLOVER (again, even though it has already been run).

3) Transfer the account balances back to the VM accounts using a transaction
date of 1-Jan-00.


Clarification re printing account balances in journal inquiry.
-------------------------------------------------------------

There is a problem with printing the correct current balance of an account
in Journal Inquiry. The option "3. Print Balance" does not give correct
results during the year 2000. However option "4. Print Transaction Detail" 
gives the correct ending balance.

Remember that you should not request a date span that covers the 1999 portion
of the fiscal year. "You must let the 1999 data alone" during the rest of 
the fiscal year. Once you have run ROLLOVER you cannot get correct account
balances for the periods that were rolled over. The balances are still there
in the new year so that reporting is correct. Of course after the 1999-2000
fiscal year is complete, these problems will not recur.